When it comes to planning an event, one of the most crucial yet difficult decisions one has to take is deciding its venue. Similar to other aspects of event planning, including food and entertainment, the right venue can make all the difference in an event’s success or failure. In other words, the venue of any type of event can actually make or break an event, whether is it a large school carnival or an intimate corporate dinner award ceremony.

That is precisely the reason why event planning companies/planners spend a considerable amount of time in choosing the best event venue. In order to make the decision-making process easier and simpler, the following is an essential guideline to help you choose an appropriate venue for your next corporate or personal event:


First and foremost, what is the cost of the venue? It is a given fact that no one wants to squander all their financial resources on an event location that surpasses their allocated budget. Therefore, depending on your budget, assess whether or not you can actually keep the venue cost down to save sufficient amount for other event-related expenses, such as food.


As long as the venue is at a convenient location, you can be assured that a large number of guests will be attending it. Choose an event location that is accessible not just for you, but for your guests as well. An ideal location is one that is at the heart of a city or town and is in proximity to where most of your guests live.

The number of guests

Nothing is more frustrating than being at an overcrowded party where people do not find room to breathe let alone find a comfortable couch for sitting. Similarly, an extensively large venue with a few guest gives the impression of an unsuccessful event. The size and capacity of the venue must neither be too big or too small; it should be just right. The number of expected guests will give you a fair idea of an ideal venue size.



Does the entire look of the venue truly represent what you have in mind? Does it match your personal style and values? The interior, coupled with the outdoor appearance of an event location plays a fundament role in choosing the right venue. For example, a company dinner can be held at a fine restaurant or a private club to maintain that professional ambiance.


Amenities such as a WiFi facility, lighting, audio-visual equipment, valet parking, and a dance floor for holiday events among others are key factors that you need to take into consideration before selecting the right event venue.


In case of snow or rain, it is advisable to hold indoor events. If for some reason you have to hold the vent outdoors, make sure you have umbrellas available in case it rains.

Date and time

Of course, the date and time matter the most when booking your desired venue location. Be proactive and plan ahead of time in order to get the desired event venue.

Although choosing an event venue sounds simple, it entails thorough planning and research. It is important to always research as many venues as possible to end up with the right one.

However, if do not have the time to find an ideal location yourself, consult event planning company James Event Production Inc. As one of the top event planning companies in Southern California, the corporate event management company has the insight and information to help you find a convenient, spacious venue for your next corporate event, company picnic, school carnival and non-profit events as well. Click here for more information.