It’s that time of the year again when your boss wants to do something nice for the company. He wants to give back, have some fun outside of work, and just get everyone to get along again. It’s time for a company picnic. While it may seem like fun, it becomes a chore, you believe, when you get selected for planning it. The good news is that it does not have to be too bad if you put in place the right foundations for success. A few tips can help you to plan a successful company picnic you can be proud of.
#1: Pick the time first
Before you do anything else, think about when you’ll have the picnic. You’ll want to schedule it during a time when most people are available, such as on the weekend or in the evenings. Depending on your company’s work schedules, you’ll need to accommodate people at various times, such as hosting an all-day event so that hourly workers can attend when they are not at work. Talk about the flexibility that your employees need.
#2: Hire a professional to do the work for you
Perhaps the second most important thing you need to do is to hire a professional to handle the planning an execution of the event. Why hire someone? You are busy and you do not want to be responsible for making sure every little detail is thought about and planned for on your own. By hiring a professional, you reduce the risk that you’ll end up forgetting something or not pulling off an effective event. Keep in mind, these professionals pay for themselves when it comes to finding ways to reduce costs.
#3: Think about the details
With the help of the professional, you’ll want to discuss all of the factors that will make this event a success. This includes:
• The venue: Choose a location that’s convenient for everyone and call in advance to book the park space. Don’t assume it is going to be available.
• The food: Choose foods easy to manage in an open space and typical of a picnic environment. No one wants to deal with silverware and fine china at a picnic.
• The games: You need to give people things to do during the event. This may includes simple games with prizes. Make sure there are options available for all ages and be sure not all games relate to physical activities that some people may not be able to do.
It’s also a good idea to talk to a group of coworkers to discuss the options and plans for the company picnic. Think outside of the box when it comes to things to do and locations. After all, you want to plan a successful event that will keep everyone happy and that will make you look very successful in the process. Luck for you, having an experienced professional by your side can make that easy to do.