When it comes to hiring an event management company, you want to make sure that you get it right the first time. After all, all it takes is one major mess up at a big event and the reputation of your company can be ruined forever. That is why it is so important to follow the correct steps when it comes to hiring an event management company in Bakersfield. Below you will find some of the steps you should follow when hiring an event planning company including whether you should ask for references are not.
Create a Budget
The first thing you will want to do is sit down with your financial team and set up a budget that your company can live with for this event. Many companies fall into the trap of wanting to have a champagne party on a beer budget, and their event is doomed to fail. Create a budget, then hire and event management company in Bakersfield to help you make that event happen based on what your budget is.
Do Your Research
While word of mouth is certainly a good way to find an event management company in Bakersfield, it is not the only thing you should do. Get three or four names of different companies from friends, family, and other business partners, and then do extensive research into each of them. You want an event planner that has strong ties to the community and an excellent reputation to back up the good solid work that they will show you as an example.
Ask for References
Yes, it is important to ask for references when you are hiring an event management company in Bakersfield. You should ask the event planning company for at least three names and numbers of past and current clients. Once you have the names and numbers, you should call them and ask how well the company did for them and if their event was a success. Also, ask them if they would work with the event planning company again, when they need to plan their next big event.
Find Out What is Included in their Fee
It is very important to establish the fees that you are going to be charged upfront. You should ask if the company charges a flat fee, a by the hour fee, or if they charge per person. You want to know exactly what is included in the fee that you are paying, so that there are no nasty surprises at the end of the event. You also will want to know if the event planner is going to be there throughout the event to oversee everything for you.
These are just a few of the things that you will want to find out before you hire an event planning company to take care of your event planning needs. You should always ask for references as well, and call them to see how well the company did for them.