It can be a stressful job planning a successful holiday party – you have to make sure you fit in the predetermined budget, while at the same time organizing interesting and worthwhile activities that will guarantee everyone has a good time. You’re expected to think of everything and your boss might even think that it’s a piece of cake to organize an event where everybody will be happy, but there are plenty of things that can go wrong and that can turn any event into a complete disaster.
Luckily, if you know the most common pitfalls that the less experienced event planners often succumb to, you can at least try to stay on top of things and organize an event that will make your boss happy, and help your colleagues have a great time.
So here are the top three mistakes you should try to avoid at all costs when organizing a corporate holiday party:
- Waiting Too Long to Book a Venue and Set a Date
Now you might want to find the perfect venue or just make sure that everyone can make it, but taking too long to pick a date and place for a holiday party can lead to you having to scramble to even get an event together at all.
You should take into account that many people and organizations are planning for a holiday get-together and thus venues are often being booked way ahead of time. So while it may work on some occasions to wait for last minute cancellations, when planning an event for your company you simply can’t risk being left without anything, so it’s better to play it safe and get a venue booked in advance.
Also, while it may be difficult to get everyone to attend, picking a date early and sticking to it actually allows people to plan ahead and increases the chances of good attendance. It’s actually wise to start planning for a holiday event as early as the end of summer – this way you’re certain that there will be no need for last ditch efforts to salvage an event and you’ll be spared from a lot of needless stress.
- Forgetting the Spouses
With the budget restrictions and the desire to make the event as memorable as possible, many novice event planners try to save money by sacrificing the spouses – and while it may be natural to assume that the corporate holiday party is supposed to be meant for the employees, in reality it is very doubtful that they will enthusiastically want to leave their loved ones at home during their off hours, especially around holiday season.
So you’re better off settling for a less fancy venue or cutting costs elsewhere but including the significant others – this can actually be great for the event itself, as it can contribute towards building trust and a more personal relationship between the workers, as they get to know each other on a more personal level.
Also, don’t forget to include the spouses in the event itself – you can even use it as an opportunity to show them how important their partner is to the company and how appreciated he is.
- Throwing the Same Holiday Party Each Year
A holiday party should be a way for the employees to have a great time together, and that requires for the event to be exciting and fresh each time. Now of course, over the years, it would be much easier to simply book the same venue, hire the same entertainment and even serve the same food, but if you want people to remain interested and to actually look forward to the event, it’s a good idea to go the extra mile and start fresh each year.
Always look for new ideas of how you could freshen up this years’ party – it may be as simple as thinking up some new activities or changing up the theme each year, since even these kinds of changes is what helps the event remain interesting each year.
Of course, if you want professional help in planning a holiday corporate event to help make everything go smoothly and ensure that everyone has a good time, you should hire James Events – a company with 25 years of experience that specializes in combining celebration and holiday spirit. Call today to start planning the perfect holiday event!